Got Proof Compliance map

Every recurring UK compliance record, organised by who owns it.

Got Proof should feel simple because the structure is simple: an organisation has properties or sites, each site has logbooks, each logbook has dated entries, photos, reminders, and exports.

Explore sector packsOpen dashboard
01

Organisation

The account holder: company, landlord, charity, club, venue, or community group.

Acme Facilities Ltd / Oak Street Lets / Northside Community Kitchen
02

Property / site

The physical place or operating unit where compliance records belong.

23 Oak St / Unit 4 cold room / Church hall / Market event
03

Logbook

A specific compliance area activated for that property or site.

Fire doors / Legionella / Gas safety / Food hygiene / Trustee reporting
04

Entry

A dated record of something checked, reviewed, fixed, uploaded, or decided.

Passed / Failed / Note / Photo evidence / Supplier file
05

Reminder / export

The operational layer: due dates, email/push prompts, and printable evidence history.

Due soon / Overdue / Inspector export / Board pack
Sectors

Deep dives by sector.

Landlordsmap

Landlord compliance logs

Property-by-property evidence for safety certificates, fire records, water hygiene, tenancy documents, and recurring checks.

Open sector
Companiesmap

Company compliance logs

Site-level and department-level evidence for health and safety, environmental records, food safety, data protection, and equipment.

Open sector
Non-profitsmap

Non-profit compliance logs

Lower-cost records for trustees, volunteers, safeguarding, reporting, community events, and grant evidence.

Open sector
Venuesmap

Venue and entertainment compliance logs

Preparedness and operating evidence for public premises, events, crowds, licensing, incidents, and event debriefs.

Open sector
Animal welfaremap

Animal welfare compliance logs

Evidence trails for animal activities, zoo standards, aquariums, farm parks, primate licensing, and welfare checks.

Open sector
Wildlife and planningmap

Wildlife and planning compliance logs

Records for protected-species checks, biodiversity net gain, habitat delivery, and planning-related ecological evidence.

Open sector
Care and welfaremap

Care and welfare evidence logs

Inspection-ready records for supported accommodation, CQC-style provider evidence, safeguarding, incidents, and quality reviews.

Open sector
Foodmap

Food safety compliance logs

Food hygiene, HACCP, allergen, supplier, temperature, cleaning, and recipe-change evidence for operators and community kitchens.

Open sector
Model

Landlords see properties. Operators see sites. Non-profits see community records.

Landlord example

Portfolio: Oak Street Lets

Property: 23 Oak St

Logs: Gas safety, EICR, fire doors, legionella, tenancy evidence

Entries: annual certificates, quarterly checks, photos, tenant issue dates

Company example

Business: Cafe and event kitchen

Site: High Street cafe

Logs: HACCP, allergen matrix, waste, fire risk, accident log

Entries: temperature checks, recipe changes, incidents, supplier documents

Non-profit example

Organisation: Community food project

Site: Church hall kitchen

Logs: trustee decisions, safeguarding, food hygiene, event evidence

Entries: board actions, volunteer training, risk notes, grant evidence

Team licensing

People only see the logs they are responsible for.

Portfolio and non-profit accounts need assignments, not a free-for-all. A fire-door contractor, food safety lead, trustee, venue manager, or safeguarding officer should receive the right reminders without getting billing access or unrelated records.

Owner

Billing, organisation setup, all properties/sites, all exports.

Admin

Invite users, assign responsibilities, manage all logs except billing.

Manager

Owns a property/site or department and assigns day-to-day checks.

Responsible person

Receives reminders and maintains only assigned logbooks.

Viewer

Can inspect assigned records but cannot change evidence.

Landlords

Property-by-property logs for safety certificates, fire records, water hygiene, tenancy evidence, and recurring checks.

6 logs mapped6 live modules0 roadmap gaps3 categories
Property safetylive

Legionella control log

Water hygiene records are repetitive and easy to lose across lets, workplaces, salons, gyms, and small venues.

Outlet registerTemperature/flushing checksRemedial notesRisk assessment review date
Monthly checks, annual review promptsHSE Legionnaires' disease guidance
Property safetylive

Fire door inspection log

Fire door defects need dated inspection evidence, photos, and action follow-up.

Door registerRoutine inspectionDefectsContractor evidenceCompletion photos
Quarterly routine checksGOV.UK fire safety responsibilities
Rural propertylive

Private water supply log

Borehole, spring, and well records usually sit across lab PDFs, servicing notes, and local-authority email.

Supply profileLab reportsTreatment servicingIncidentsAuthority correspondence
Annual testing and servicing promptsDrinking Water Inspectorate private water supplies
Private rented sectorlive

Gas safety record log

Landlords need a reliable trail of checks, certificates, tenant issue dates, and engineer details.

Certificate dateEngineer detailsTenant served dateAppliance notesRenewal reminder
Annual certificate trackingHSE landlords' responsibility for gas safety
Private rented sectorlive

Electrical safety certificate log

EICR checks need long-range reminders and proof that reports were supplied and remedial works handled.

EICR dateNext inspectionReport fileRemedial actionsTenant served date
Five-year check reminderGOV.UK landlord safety responsibilities
Private rented sectorlive

Tenancy evidence log

Deposit protection, right-to-rent checks, EPCs, and prescribed documents need a single tenancy timeline.

Deposit scheme proofRight-to-rent checkEPCHow to Rent issue dateInventory
Per tenancyGOV.UK renting out property
Companies

Operational recordkeeping for small companies, food operators, salons, venues, offices, facilities teams, and trades.

17 logs mapped17 live modules0 roadmap gaps11 categories
Environmentallive

Waste duty-of-care log

Waste handovers need carrier details, receipts, photos, and evidence that the chain was checked.

Carrier detailsTransfer notesPhotosReceiptsSupplier review
Per job or annual supplier reviewGOV.UK waste duty of care code of practice
Health and safetylive

Workplace risk assessment log

Small businesses need a clear record of hazards, controls, actions, and review dates.

Hazard registerControlsResponsible personAction logReview date
Annual and after material changesHSE risk assessment steps
Health and safetylive

Accident and incident log

Incidents need a durable trail for internal learning, insurers, and statutory reporting decisions.

Incident factsWitnessesPhotosActionsFollow-up review
Per incident, monthly reviewHSE health and safety basics
Fire safetylive

Workplace fire risk log

Responsible persons need a clear record of significant findings and actions.

Risk assessmentEscape routesAlarm checksActionsTraining records
Regular review and after changesGOV.UK workplace fire risk assessments
Food safetylive

Allergen and menu evidence log

Food operators need allergen evidence that keeps pace with suppliers, recipes, and staff handover.

Menu matrixSupplier specsRecipe changesStaff briefingCustomer query notes
Menu change and six-month reviewFSA food hygiene for your business
Food safetylive

HACCP / SFBB food safety log

Food safety management needs practical records: opening checks, temperatures, cleaning, and corrective actions.

Temperature checksCleaning scheduleSupplier checksCorrective actionsReview notes
Daily/weekly checksGOV.UK HACCP food plan
Equipmentlive

F-gas equipment log

Refrigeration and air-con records need asset-level evidence and engineer documents.

Asset registerLeak checksEngineer certificatesRepairsRefrigerant movements
Annual asset reviewGOV.UK F gas collection
Governancelive

Data protection processing log

Organisations need a practical record of processing activities, suppliers, retention, and data requests.

Processing purposesData sharingRetentionSupplier reviewSAR/incident notes
Quarterly review and after process changesICO guide to documentation
Venues and public eventslive

Martyn's Law venue preparedness log

Public premises and events need evidence that protective security and preparedness duties have been considered and assigned.

Scope assessmentCapacity tierProceduresStaff briefingReview date
Annual review and before major eventsGOV.UK Terrorism (Protection of Premises) Act 2025
Venues and public eventslive

Crowd safety and event debrief log

Venues, festivals, markets, and sports events need a record of capacity, audience profile, control measures, and post-event learning.

Crowd risk assessmentCapacityIngress/egressStewardingDebrief actions
Per event and after significant changesHSE crowd safety risk guidance
Venues and public eventslive

Premises licence conditions log

Licensed venues need a practical trail for alcohol, entertainment, late-night refreshment, DPS changes, and licence conditions.

Licence conditionsDPS detailsTENsIncident refusalsDoor/security notes
Monthly and event-by-eventGOV.UK premises licence
Wildlife and planninglive

Biodiversity Net Gain planning log

Developers and land managers need a durable record of BNG assumptions, metric files, gain plans, habitat delivery, and monitoring.

Metric versionBiodiversity Gain PlanHabitat bank/unit evidenceMonitoring datesLPA correspondence
Per planning application and 30-year obligation reviewGOV.UK biodiversity net gain
Animal welfarelive

Zoo standards and collection welfare log

Zoos, aquariums, farm parks, and wildlife centres need evidence against modern zoo practice standards, inspections, enclosure changes, and welfare plans.

Collection planWelfare observationsEnclosure checksVet recordsInspection actions
Daily welfare records, annual licence reviewGOV.UK standards of modern zoo practice
Animal welfarelive

Primate licence conditions log

Private primate keepers in England need licence evidence from 6 April 2026 unless covered by zoo or ASPA licensing.

Licence applicationKeeper competencyDiet/environmentBehaviour recordsInspection evidence
Daily welfare records, licence renewalGOV.UK primate licensing process
Animal welfarelive

Animal activity licence standards log

Boarding, daycare, breeding, pet selling, riding establishments, and animal exhibitions need evidence against licence conditions.

Licence conditionsDaily welfareCleaningStaff competencyIncident records
Daily/weekly records and annual licence reviewGOV.UK animal activities licensing guidance
Digital regulationlive

Online Safety Act compliance log

Platforms and online services with UK links need an accountable trail for risk assessments, illegal content duties, children's safety, and Ofcom evidence.

Service scopeRisk assessmentAge assuranceModeration controlsIncident response
Quarterly and after product changesGOV.UK Online Safety Act collection
Care and welfarelive

CQC provider evidence log

Health and social care providers need mapped evidence for quality statements, incidents, actions, audits, and location-level governance.

Quality statementsAuditsIncidentsActionsLocation governance
Continuous evidence collectionCQC single assessment framework
Non-profits

A separate community tier for charities, CICs, clubs, faith groups, volunteer venues, and fundraisers.

5 logs mapped5 live modules0 roadmap gaps5 categories
Community / non-profit: 50% off Pro

For registered charities, CIOs, CICs, community groups, clubs, faith groups, and volunteer-run venues. Same records, gentler pricing.

Unlimited logs for one organisation, up to 3 users, evidence exports included.
Governancelive

Trustee decision and action log

Charities need board decisions, conflicts, actions, and evidence of trustee oversight in one place.

Meeting decisionsConflictsActionsPolicy reviewsRisk items
Every meetingCharity Commission trustee guidance
Reportinglive

Charity reporting and accounts log

Trustees need a calm countdown for accounts, trustees' annual report, annual return, and examiner/auditor handoff.

Year-end dateAccounts statusTrustees' reportAnnual returnIndependent examination
Annual reporting cycleGOV.UK charity reporting and accounting
Peoplelive

Volunteer safeguarding and training log

Community groups need low-cost records for volunteer induction, training, safeguarding checks, and incident escalation.

Volunteer inductionTraining datesSafeguarding policyIncident notesReview reminders
Onboarding and annual reviewCharity Commission safeguarding duties
Eventslive

Community event evidence log

Fundraisers and community events need risk notes, insurance, supplier evidence, first aid, and local authority correspondence.

Event risk noteInsuranceSupplier evidenceFirst aid planCouncil messages
Per eventHSE event safety
Care and welfarelive

Supported accommodation quality standards log

Providers supporting looked-after children and care leavers aged 16 and 17 need registration, incident, safeguarding, and quality-standard evidence.

RegistrationPlacement recordsSerious incidentsSafeguardingQuality standard review
Daily records and inspection readinessGOV.UK supported accommodation guidance