Register equipment
Capture unit type, location, refrigerant, charge, supplier, and service contact.
F-gas equipment logbook
Keep refrigerant records ready before the leak-check panic.
For small businesses with fridges, freezers, heat pumps, air-con, cold rooms, and catering equipment. Track equipment IDs, service visits, leak checks, engineer certificates, refrigerant movements, and reminders.
For small operators and facilities teams. Keeps the records in order — leak checks, certification, and sign-off go through your F-gas engineer.
Pexels direction: cold-room door, HVAC unit, engineer clipboard, pressure gauge, frost, or plant-room detail.
Equipment vault
3 questionsNo login MVPPaid export
Equipment register startedAsset, location, refrigerant, charge, and ID
Leak-check timeline draftedLast check, next check, and engineer note
Engineer evidence storedCompany, certificate, invoice, or job sheet
Refrigerant movement note readyAdd top-up/removal/recovery details where known
Next service date missingAdd reminder before renewal or audit
Built for tired people doing necessary admin
A cold, clean equipment trail for every fridge, heat pump, cold room, and air-con unit.
Designed for small operators who depend on equipment but do not live inside engineering paperwork.
01Build an asset register
02Track leak checks and engineer job sheets
03Set next-service reminders before the scramble
Bundle route
This tool is part of a bigger evidence pack.
Use the focused page for search and quick checks, then move serious buyers into the bundle that matches how they actually work.
Included in OperatorProof
OperatorProof
For salons, cafes, shops, venues, food businesses, and high-street operators. Bundle salon safety, allergen, waste, F-gas, and general premises records.
4 modulesSetup folder£99
View bundle Included in EventFoodProofEventFoodProof
Bundle event-permit prompts, allergen records, waste arrangements, and refrigeration evidence for food-led events and venues.
4 modulesFood event pack£49
View bundle F-gas records only feel urgent when a unit fails or an insurer calls.
Small operators often don't know what's missing until a contractor changes, a unit breaks down, or someone asks for the service history. Worth having the paper trail before that conversation.
Track checks
Record leak checks, repairs, top-ups, recovery, engineer details, and next reminder dates.
Export the vault
Create a paid equipment record pack for audits, insurers, contractors, or internal handover.
Start the free check.
Fast, forgiving, and autosaved in this browser. Answer what you know, copy a useful checklist immediately, then unlock the polished evidence pack when you’re ready.
Autosave0/3 answered and saved locally. 3 missing before the cleanest export.
Choose your logbook plan.
Start with one logbook, then manage the rest from your property/site workspace.
Solo
£9/mo
One property or site, one user, active logbooks and exports.
Pro
£19/mo
Unlimited properties or sites for one operator.
Portfolio
£39/mo
Unlimited properties or sites with 5 team seats.
Non-profit
50% off Pro
Unlimited logs for one organisation with 3 team seats.
Source-first, no fake claims.
Every factual compliance claim should link back to official guidance. The product organises evidence and next steps — it does not certify compliance.
GOV.UK — Fluorinated gas guidance
https://www.gov.uk/guidance/fluorinated-gas-f-gas-guidance-for-users-producers-and-traders
Environment Agency — F gas and ozone-depleting substances
https://www.gov.uk/government/collections/fluorinated-gas-f-gas-and-ozone-depleting-substances
Guardrail
FGasVault organises user-provided records. It does not perform leak checks, certify equipment, replace qualified engineers, or guarantee regulatory compliance.